Careers

We're looking for a Project Support Administrator to join our Leeds team, supporting supplier bookings, projects and administration. This is a busy and varied role where no two days are quite the same. You'll play an important part in keeping projects running smoothly, coordinating resources, supporting operational activities, and ensuring everything is organised behind the scenes. If you enjoy problem-solving, thrive on organisation, and take pride in keeping things on track, we'd love to hear from you.

This role is Leeds office based, working closely with colleagues across the business and providing vital support to our projects and operations teams.

To apply, please send your CV to hr@sparq.live.

Roles and responsibilities

• Coordinating resource schedules and workforce allocations.
• Supporting the planning and delivery of projects through effective administration.
• Arranging travel, accommodation, and logistics for project teams.
• Maintaining accurate project records, documentation, and internal systems.
• Communicating with colleagues, suppliers, and contractors to support project requirements.
• Producing reports, spreadsheets, and project documentation.
• Monitoring administrative activities and helping to keep projects on schedule.
• Providing day-to-day support to the operations team.
• Raising purchase orders for supplier services and maintaining accurate project cost records.
• Ensuring information is accurate, up to date, and compliant with company procedures.

What we're looking for

Someone who is highly organised, enjoys working in a fast-paced environment, and can confidently manage multiple priorities.

You'll need

• At least 5 years' administration experience within a busy office environment.
• Excellent organisational and time-management skills.
• Strong attention to detail and a high level of accuracy.
• Confident communication skills, both written and verbal.
• Good working knowledge of Microsoft Office, particularly Outlook, Excel, and Word.
• The ability to develop an excellent knowledge of in-house processes, procedures and in-house systems such as, HireHop, TeamTrack & HubSpot CRM.
• The ability to work independently while also being a supportive team member.
• A proactive approach and willingness to take ownership of tasks.
• Experience in project administration, resource planning, scheduling, or operations support would be an advantage.

Why you'll enjoy this role

This is a great opportunity for an experienced administrator looking for a role where they can make a real difference. You'll play a key role in keeping projects and operational activities running smoothly, working closely with colleagues across the business and building strong working relationships.

If you enjoy being organised, taking ownership, and supporting others, you'll thrive in this varied and rewarding role. Your initiative, attention to detail, and contribution will be genuinely valued and recognised.

Please note: This is a fully office-based position. We're looking for candidates who enjoy working as part of a team in a collaborative office environment and who have previous experience in an administration role.

If you're an experienced administrator who enjoys coordinating people, resources, and projects, we'd love to hear from you.

Location and hours

Location: Leeds

Working arrangement: Fully office-based

Hours: Full-time

Benefits:

• Company events
• Company pension
• Free parking
• Health & wellbeing programme
• On-site parking
• Referral programme

Work Location: In person

Reporting to the Project Team Lead, this role is an entry level pathway into technical event project management. You will gain experience taking lead on events from the initial client briefing, quoting and site survey, through to the delivery onsite where required, ensuring that H&S responsibilities are adhered to and providing exceptional customer service. You will be introduced to and expected to carryout to a high standard Sparq’s processes and procedures including project budgeting, H&S planning, timeline planning and project assurance. You will work your way up from lower budget events often assisting Hiredesk and other Technical Project Managers and over time being accountable for more complex and higher budget projects.

Fundamentally, you will be involved in the delivering of events to Sparq’s high standards and values. Daily, you will be working in close collaboration with the sales, technical/creative and the wider projects team. From time to time you may be required to operate equipment on events or be part of a setup/breakdown team.

The role requires a confident communicator to deal with both external clients and internal team members, and with significant experience of all aspects of technical event production.

Role and Responsibilities:

• You will be required to assist with site surveys for jobs and liaise with the wider team and clients to discuss requirements and ensure that the job is deliverable and meets client expectations.
• You will be responsible for the administration of your jobs with tasks such as keeping budgets up to date including cost forecasting and project reconciliation post event. You will be required to work closely with admin colleagues to ensure that all administration is processed in line with divisional procedures.
• Working within the operations and project support team you will ensure that any crew and resource allocation is sufficient and requested in a timely manner.
• You will be required to allocate and book with the assistance of Project Co-ordinator – trucking, third party suppliers and sub-contractors, accommodation, subsistence, and access/plant hire equipment in line with pre-agreed supplier agreements.
• Monitor the overall budget in line with quotations, ensuring the management team are kept abreast of changing margins.
• Manage client expectations and communications ensuring that all documentation is prepared and accurate in line with any changes that may be applied.
• You will be required to act as a point of contact between the client, the venue, 3rd parties and the rest of the technical team.
• On less complex events, to be the main lead onsite and the principle contact for Sparq.
• Support the other members of the Project Management team, ensuring effective management of all crew and sub-contractors whilst maintaining an effective line of communication with all other suppliers including the venue.
• To ensure safe working practices are adhered to in line with H&S procedures including writing RAMS and CDMs pre-event.
• Execute delivery of all projects in line with both Sparq and client brand and quality requirements.
• Ensure delivery of all components and deliverables to project stakeholders both internally and externally in fulfilment of client brief and contractual expectations.
• Assist with the development, consultation and rollout of the company’s processes and procedures, ensuring they are promoted within the wider project teams.
• You may be required to technically spec and operate all aspects of AV equipment where needed.

Physical and social conditions of this role

• Non-standard working hours when required
• Working away from home on occasions
• Working all-year round
• Working from the Leeds hub on days where you are not onsite
• Working weekends and bank holidays where required
• Working at height
• Working with/and or around plant and access equipment
• Working within the UK and abroad
• Working in adverse weather conditions
• Working in stressful and high-pressured environments to given timelines
• Flexible working with given notice

Necessary experience & qualifications:

• At least three years experience in an audio visual/technical role
• A full valid driving licence is necessary

Dress code:

• Smart Casual Business wear in the office, Smart Business wear for client meetings when appropriate
• Sparq uniform and PPE when necessary
• Safety footwear when needed

Benefits:

• Company events
• Company pension
• Free parking
• Life insurance
• On-site parking

Work Location: In person

Warehouse Technician

Are you organised, hands-on and enjoy working a fast-paced environment where you your contribution makes a real difference?

We're looking for a Warehouse Technician to join our Operations team and play an important role in delivering successful events for our clients. Working alongside our warehouse, logistics and technical teams, you'll be responsible for preparing, checking, moving and maintaining equipment before and after events. You'll need to be organised, practical, and detail-focused, with a strong work ethic and willingness to go the extra mile to help the wider team.

What You’ll Be Doing:

• Preparing equipment for events, ensuring all items are accurately picked, checked and scanned using our Asset Management System.
• Loading and unloading vehicles safely and efficiently in line with the daily schedule.
• Moving vehicles around site for loading and unloading.
• Checking equipment when it returns from events and ensuring it is correctly checked and returned to storage.
• Reporting missing or damaged equipment to management.
• Packaging and labelling shipments and receiving deliveries from couriers and suppliers.
• Supporting the technical team with the servicing and testing of equipment.
• Maintaining a clean, tidy and well-organised warehouse.
• Managing consumable stocks and carrying out basic maintenance where required.
• Operating a counterbalance forklift - full training will be provided.
• Carrying out deliveries and collections to and from event sites when required.
• Supporting the wider Operations team with other duties as needed.
• Following company Health & Safety procedures and maintaining safe working practices at all times.

What You’ll Bring:

• Knowledge of audio-visual equipment and/or experience working in the events or audio-visual industry.
• Good attention to detail and the ability to work accurately to deadlines.
• The ability to prioritise workloads in a busy environment.
• A strong worth ethic and a positive, flexible approach.
• The ability to safely carry and move equipment, both independently and as part of a team.
• The ability to work effectively under pressure and to strict event deadlines.
• A willingness to work flexibly when required.
• Drivers licence C1 or higher

Desirable Experience:

• Previous experience working in a warehouse environment.
• Experience using warehouse or asset management systems.
• Counterbalance forklift experience.
• Experience working in the events or audio-visual industry.

If you're organised, hands-on and enjoy working in a fast-paced environment where your contribution makes a real difference, we'd love to hear from you.

Job Type:

Full-time, with flexibility required for events.

Salary: £27 - 29k with overtime when required.

Apply:

Please email your CV and cover letter to hr@sparq.live