Operations Administrator

About The Role

We are looking for an Operations Administrator to work alongside our Projects Team to optimise our operational efficiency. As the Operations Administrator, your role will be to correctly match resource to projects as well as maintaining the project workflow by creating / updating key project documentation and providing administrative support to the Projects Team. You will work closely with the Project Support Coordinator, Project Team Lead and Operations Manager to ensure that project resource needs are met, as well as the Admin Manager to ensure the Company’s administrative needs are met in a timely manner.

This role requires high levels of attention to detail and the ability to keep track of multiple activities and skills. You will work closely with the Projects Team to assist over busy periods and cover tasks when needed. You will need to be flexible in your approach to deal with changes in priority.

Responsibilities include

- Transport Logistics

        -Schedule Sparq vehicles
        -Source and schedule external hire vehicles
        -Ensure weight and height limits are considered
        -Researching and booking Vehicle Parking

- Schedule Sparq staff, ensuring working hours are considered

- Source and book external staff i.e. Freelancers, Crew & Drivers

- Book and organise company travel and accommodation

- Create Digital Project Job Files

- Schedule Sparq vehicle maintenance / servicing bookings

- Organise couriers for collection and return of equipment

- Ensure external resources receive PO numbers and costs are up to date on project cost sheets

- Process incoming invoices from suppliers

- Raise customer invoices

- Process staff expense and mileage claims

- Other ad-hoc duties as required

About you

- A professional but friendly approach to work - you will need to have the tenacity to pursue required information from colleagues, whilst being mindful of the demands placed on our busy teams

- Able to develop an excellent knowledge of in-house processes, procedures and in-house systems such as, HireHop, TeamTrack & HubSpot CRM

- Able to answer incoming calls in a professional and on-brand manner

- Excellent communication skills, both written and verbal, with strong attention to detail and accuracy

- Self-motivated and able to take direction from line managers

Job Type: Full-time

Pay: £24,300 per year

Benefits:

- Casual dress
- Company events
- Company pension
- Discounted or free food
- Free parking
- Health & wellbeing programme
- Life insurance
- On-site parking

Schedule: Monday to Friday

Education: GCSE or equivalent

Work Location: In person

If you think this job is for you, we would love to hear from you. Apply today below. If you have any questions do not hesitate to contact us.